Info Source

Sources of Federal Government and Employee Information

The following summary is part of a series of references coordinated by the Government of Canada and presented to make it easier for you to find information about our organization and our information holdings. It is intended to help you determine where you should go, write, or call to make enquiries of us.

General Information

Background

Blue Water Bridge (BWB) is a non-appropriated federal Crown corporation (since 2002, listed in Schedule III, Part I of the Financial Administration Act). Formerly operating as the Blue Water Bridge Authority (BWBA), to which it is sometimes referred, the corporation was established in 1964 by an act of the Parliament of Canada.

Responsibilities

BWB owns, operates and maintains the Canadian half of the highway toll bridges over the St. Clair River between Point Edward, Ontario and Port Huron, Michigan.

Legislation

BWB maintains its operations pursuant to the Blue Water Bridge Authority Act, S.C. 1964-65, c. 6.

Organization

BWB’s accountability for adhering to the Blue Water Bridge Authority Act rests with its four-member Board of Directors, which reports to the Minister of Transport, who provides oversight on behalf of Parliament of Canada. The Chair is appointed by the Governor-in-Council and the three Directors are appointed by the Minister of Transport, to hold office under the provisions of the Blue Water Bridge Authority Act and the Financial Administration Act. A full-time President/CEO, also appointed by the Governor-in-Council, is responsible for the day-to-day operation of BWB.

Currently awaiting the appointment of a new President/CEO by the federal government, following the retirement of the incumbent, BWB's day-to-day operations are overseen a Board-appointed Chief Operating Officer. Reporting to the Chief Operating Officer is a management team comprised of: Operations Manager; Maintenance Manager; Accountant; Human Resources Manager; Currency Exchange Manager; Capital Projects Manager; Technologies Manager, and; Corporate Secretary/Executive Assistant. The Corporation's head office is located on the Canadian bridge plaza, in Point Edward, Ontario.

In October 2013, the federal government announced its intentions to streamline the governance of four Crown corporations involved in the ownership and operation of international crossings, including BWB, by amalgamating them under a single Crown corporation, the Federal Bridge Corporation Limited. The mechanism for the amalgamation process is prescribed in Bill C-4, Section 8, which was passed into law in December 2013. The amalgamation process, which is expected to be concluded in late 2014, will see the Blue Water Bridge operations group repositioned as a division of the new Federal Bridge Corporation Limited, after which the BWB Board will be excused and the Blue Water Bridge Authority Act repealed.

Corporate & Administrative Services

The services group supports the Board of Directors by providing and coordinating administrative and business management assistance and specialized services, including analyses, audits and strategic advice regarding a variety of business development and management issues related to BWB's mission, vision, needs and objectives. Also, the group proactively offers leadership, facilitation and mediation support in overseeing the development of corporate policies, programs, standards and procedures. Functions of the group are broad-ranging to match the interests of the Board and the direction of the organization and include: property management; purchasing and office support; employee and stakeholder relations, and; overseeing the setting and consistent application of corporation-wide standards and policies.

Capital Projects

The department is responsible for the evaluation of land and facility improvement and development opportunities and for maintaining awareness on related land use management subjects. Also included among the department's duties are: the administration of capital development projects; documentation of property infrastructure and utilities; facilitation of the contract and professional services tendering process; and the review of and response to property land use planning issues. The department's work includes the creation and implementation of BWB's Master Capital Plan, which outlines the mid- and long-term development of the Canadian plaza.

Currency Exchange Services

Located on BWB’s Canadian bridge plaza, the service exchanges Canadian-U.S. currency for travelling and local customers. BWB's Currency Exchange also processes travellers cheques. It is responsible for complying with all federal legislation relating to currency exchanges, including the Proceeds of Crime and Terrorist Financing Act (FINTRAC).

Finance and Accounting Services

The department oversees the integrity of BWB’s financial statements and reports to executive officers and the Board of Directors on the financial performance of the organization. Its responsibilities include: administering daily cash flow and project funding requirements; managing investments for short- and long-term financial needs; asset and risk management; administering the leasing or disposal of corporation-owned property and assets; coordinating the risk management program and insurance portfolio; planning and coordinating BWB’s budget process, and; leading the development of BWB's Corporate Plan, a rolling, five-year business planning document.

First Nations Issues

BWB’s ongoing relationship with the Aamjiwnaang First Nation reflects the organization's interest in and commitment to sharing stewardship of the treasured archaeological and native heritage of the historical border crossing site. A memorandum of understanding between the two parties addresses a range of important issues, including protocols for archaeological activities relating to the discovery of human remains and the repatriation of artifacts, as well as, initiatives for public awareness, education and appreciation.

Human Resources
The department is responsible for advising and assisting executive officers in the organization, development and management of BWB’s human resources. It maintains an internal administrative policy function and service in relation to: institutional learning and development, staffing and personnel management, health, training, salaries/wages, compensation and benefits, material, language and organizational issues. The department also administers the organization's responsibilities regarding public requests made under the Access to Information and Privacy acts. These issues pertain to employees of BWB, as well as those associated with its collective agreement with the Public Service Alliance of Canada, Local 501, which represents wage employees.

Maintenance & Facilities Management
The department is responsible for ensuring the ongoing care and maintenance of bridge and other infrastructure and facilities owned and operated by BWB. Routine bridge maintenance and improvement projects undertaken by the department are determined and prioritized by third-party professional engineers, who conduct annual assessments. Other BWB maintenance activities involve the care of plaza infrastructure, buildings and property. The department also provides and oversees janitorial, landscaping and snow removal services. Annual inspections and upkeep of BWB vehicles and equipment are part of the department's ongoing duties. All work is conducted in a manner that ensures the safety of our employees and others associated with plaza activities. Adherence to all applicable labour, health, safety and environmental laws and regulations a constant priority.

Occupational Health & Safety

BWB's Occupational Health and Safety Program activities ensure the implementation of the minimum occupational health and safety requirements across the BWB workplace, as stated in Part II of the Canada Labour Code. It assists managers and employees with occupational health and safety risk management, i.e. recognizing, assessing and eliminating or reducing work-related hazards. The expected end result is an overall improvement of safe working conditions, as well as a reduction and, preferably, elimination of work-related injuries and illnesses and related costs.

Plaza Operations

The Operations Department manages the collection of tolls, maintains traffic flow and oversees site security. It also ensures that travellers crossing the bridge comply with policies related to the transport of dangerous goods, oversized loads and government agency trusted traveller programs, such as Free and Secure Trade (F.A.S.T.) and NEXUS. The department also maintains and leads emergency procedure measures in the event of disasters, accidents and spills. Liaising with border security and area emergency response agencies is an important aspect of Operations' duties, which are maintained on a 24 hours-per-day/365 days-per-year basis.

Security

Managed by the Operations Department, the program encompasses the development, monitoring and coordinated implementation of policies and procedures and infrastructure measures to protect BWB assets against criminal activity. It includes ongoing measures to: maintain the security of the bridge structures, employees and plaza occupants; monitor and address issues relating to criminal activity and disaster preparedness and response; operations continuity; and cooperation with law enforcement, intelligence services and emergency responders on both sides of the border. Each year, BWB works with border and community agencies having responsibilities associated with the Blue Water Bridge to conduct emergency simulation exercises, as part of the overall effort to maintain a state of readiness at the crossing.

Strategic Planning

The Board of Directors, with input and assistance from the management team, determines the strategic direction of BWB. With the mission and vision set by the Board, the managers develop complementary strategic objectives, action plans and appropriate tactical strategies to meet the preset objectives. Throughout the planning and implementation phases, BWB monitors and responds, as necessary, to external changes in legislation and regulations affecting the corporation.

Traffic Statistics & Toll Rates

Statistical data and trends in traffic volumes are maintained and analyzed to assist BWB in determining operational levels and actions, as well as configurations of future facility and infrastructure development, as set out in the Master Capital Plan. The information also made available to BWB's border partners and other interested parties for purposes related to public and traveller interest, tourism, trade and commerce.

Under the Blue Water Bridge Authority Act, the Board of Directors has the authority, with the concurrence of the Minister of Transport, to set toll rates as necessary, to ensure the long-term well-being of the international crossing. The Board routinely assesses toll rates as part of its fiscal due diligence duties

Information Holdings

Program Records

Accidents

Description

Information relating to passenger and commercial vehicle accidents on BWB plaza

Topics:

BWB property related collision and dangerous goods accident reports; police reports, and; witness statements

Access:

Files are managed by date of incident

Program Record #:

BWB ACC 170

Board of Directors

Description:

Information relating to the appointment of BWB’s Board of Directors.
Corporation appointments and related correspondence. 

Access:

Files are arranged by name and subject

Program Record #:

BWB BOA 160

Commercial Accounts

Description:

Information relating to the management of BWB’s prepaid truck toll accounts established by commercial transport companies.

Topics:

Policies; general information and individual account information

Access:

Files are managed by name and account number

Program Record #:

BWB COM 110

Currency Exchange

Description:

Information relating to currency exchange transactions

Topics:

Copies of cheques cashed; records of large transactions; money orders and travellers cheques

Access:

Files are arranged by name and subject

Program Record #:

BWB CUR 150

Media/Public Relations

Description:

Information on Blue Water Bridge’s media relations activities and events

Topics:

Includes information on ceremonies and events, charitable campaigns, advertising, news clippings and photographs, news releases and promotional material and speeches and presentations

Access:

Files are arranged by subject

Program Record #:

BWB MED 100

Pensions

Description:

Information relating to defined contribution pension plan

Topics:

Pension information general; pension applications and change forms

Access:

Files are arranged by subject

Program Record #:

BWBA PEN 140

Staffing Positions

Description:

Information relating to enquiries about job postings; curriculum vitae

Topics:

Curriculum vitae; letters of enquiry and cover letters

Access:

Files are arranged by position

Program Record #:

BWB STA 130

Tenant Leases

Description:

Information relating to the leasing of BWB commercial offices/spaces and residential properties

Topics:

Leases; credit applications and correspondence

Access:

Files are arranged by property

Program Record #:

BWB TEN 180

Traffic Data

Description:

Data about toll rates and traffic volumes

Topics:

Includes westbound and eastbound traffic volume data; historical toll rate increases

Access:

Files are arranged by subject

Program Record #:

BWB TRA 120

Standard Program Records

  • Access to Information and Privacy Requests
  • Accounts and Accounting
  • Acts and Legislation
  • Administration
  • Administration and Management Services
  • Audits
  • Buildings
  • Buildings and Properties
  • Equipment and Supplies
  • Finance
  • Human Resources
  • Lands
  • Occupational Health, Safety and Welfare
  • Pensions and Insurance
  • Personnel
  • Physical Security
  • Salaries and Wages
  • Staff Relations
  • Training and Development
  • Vehicles

 

Particular Personal Information Banks

 

Accidents

Description:

Contains records on all accidents that occur on the Blue Water Bridge and plaza involving vehicles, damage to buildings and chemical spills. Records may include reports, drawings, photographs, calculations, copies of vouchers for repairs and invoices to drivers, copies of cheques and correspondence and copies of drivers’ licenses and addresses for insurance purposes. This bank may also include information on suicides and attempted suicides.

Class of Individuals:

Individuals involved in accidents that occur on the Blue Water Bridge and plaza and individuals who attempted or committed suicide

Purpose:

Conserve data on requests for compensation by or from Blue Water Bridge. The information is used to authorize and determine amounts owing to or claimed by Blue Water Bridge in the event of loss or damage

Consistent Uses:

Determine any safety related issues concerning the plaza and to make recommendations and modifications based on the outcomes of those issues

Retention and Disposal Standards:

Kept for ten years after the last administrative action. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired

RDA #:

TBD

Related PR #:

BWB ACC 170

TBS Registration:

005467

Bank Number:

BWB PPU 010

 

Board of Directors

Description:

Describes records that contain personal information relating to Board Members such as: notices of appointments to the Board of Directors; Orders of Council; conflict of interest declarations and curriculum vitae. Personal information may also include the name; address; telephone number; facsimile number; biography; employment history; qualifications; date of birth; social insurance number (SIN); official languages proficiency; employment equity; physical disability and other possible medical information; country of birth; citizenship; educational background; and records of travel expenses

Class of Individuals:

Candidates for appointment, current and former appointees to the Board of Directors

Purpose:

Compiled for human resources purposes, to provide advice to the Minister of Transport on existing and forthcoming vacancies, to assist in the appointment process, and to record potential conflicts of interest and any compliance action required. The information is also used to maintain an inventory of current and former Board members, to manage the administration of expenses, and communications pertaining to meetings, etc.

Consistent Uses:

Provide Transport Canada with the personal and professional history of members of the Board of Directors for the Annual Report. This information may also be used for reporting required for Treasury Board Secretariat and the Privy Council Office, for posting on Blue Water Bridge’s website and other communication tools, such as press releases. The selection process is administered by the Privy Council Office (PCO) and a Notice of Appointment is sent to BWBA (refer to PCO Bank Number PCO PPU 020). The Social Insurance Number (SIN) is collected for the issuance of the appropriate taxation forms as authorized by the Income Tax Act (CRA PPU 150)

Retention and Disposal Standards:

Retained for two years after the last administrative action. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed at the end of the retention period

RDA #:

TBD

Related PR #:

BWB BOA 160

TBS Registration:

005468

Bank Number:

BWB PPU 015

 

Currency Exchange Services

Description:

Describes personal information relating to the currency exchange services of BWB. Personal information may include individual’s name, postal address, occupation, and proof of identification such as driver’s license number, passport number, photograph, nationality, date and place of birth, name of parents or guardians, and a government-issued identification card containing a unique registration number as prescribed by the Proceeds of Crime registration legislation

Class of Individuals:

Individuals who use the currency exchange services offered by Blue Water Bridge

Purpose:

Administer the currency exchange services, including bookkeeping purposes and to ensure that transactions are appropriately recorded as required under the Proceeds of Crime legislation

Consistent Uses:

Record and report suspicious crime legislation to the Financial Transactions and Reports Analysis Centre of Canada (FINTRAC) – (refer to FINTRAC Bank number FTRAC PPU 015); research, planning, audit and evaluation purposes; aggregate information (does not identify individuals) is used for statistical purposes

Retention and Disposal Standards:

Kept for seven years after the transaction is completed/account is terminated. Once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired

RDA #:

TBD

Related PR #:

BWB CUR 150

TBS Registration:

005470

Bank Number:

BWB PPU 025

 

Employment Applications

Description:

Applications for employment and related correspondence; personal information may include names of applicants, addresses, telephone and fax numbers, education, employment history, resumes, letters of recommendation, test results and staffing interviews

Class of Individuals:

Individuals seeking employment with BWB

Purpose:

Support decisions regarding the referral of candidates for staffing purposes

Consistent Uses:

May be transferred to an employee bank if the individual is offered and accepts employment; candidate’s skills may be assessed and, if deemed suitable, the candidate may be invited to serve in a capacity other than the position or level of initial interest; information may also be used for planning and evaluation purposes

Retention and Disposal Standards:

Retained for a period of two years after the last administrative use; unsolicited applications that have not been considered in a staffing process are kept for six months; once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired

RDA #:

TBD

Related PR #:

BWB STA 130

TBS Registration:

005469

Bank Number:

BWB PPU 020

 

Prepaid Toll Accounts

Description:

Records and prepaid toll accounts established by private trucking companies that have an account with Blue Water Bridge; signed contracts which include the name of the company, contact person, mailing address, telephone & fax numbers and email addresses; copies of cheques, copies of direct banking transfers and listing of Blue Water Bridge's toll account numbers registered to the trucking company

Note: Access to account information is strictly controlled by the Administration and Accounting Departments of Blue Water Bridge

Class of Individuals:.
Purpose: This information is used to.
Consistent Uses:.
Retention and Disposal Standards: Records are.
RDA Number: TBD
Related PR#:
TBS Registration: Bank Number:

Class of Individuals:

Employees of private companies who represent their company as contact persons

Purpose:

Allow the Administration and Accounting departments of Blue Water Bridge to monitor available funds or prepaid toll account balances; transactions; the production and dissemination of monthly statements, and; contact the individual companies, as necessary, to discuss their account information

Consistent Uses:

Non-personal information may be used to provide reports on these accounts to management; information may also be used for research, planning, audit and evaluation purposes

Retention and Disposal Standards:

Kept for 6 fiscal years after account is closed and destroyed

RDA #:

TBD

Related PR #:

BWB COM 110

TBS Registration:

005679

Bank Number:

BWB PPU 040

 

Tenant Leases

Description:

Records relating to the leasing of houses, offices, and buildings to custom brokers, specialty vendors, duty free managers, customs and immigration staff and private residents; May include leases, credit applications, copies of drivers’ licenses, background notes and correspondence
Class of Individuals:.
Purpose: The purpose of this bank is to.
Consistent Uses: It is used to.
Retention and Disposal Standards:  Records are kept.
RDA Number: TBD
Related PR#:
TBS Registration:
Bank Number:

Class of Individuals:

Individuals who lease land or property from Blue Water Bridge Canada

Purpose:

Maintain information on the leasing of land, houses, buildings and office accommodation from Blue Water Bridge

Consistent Uses:

Document the decision-making process in property matters including tenant approval and the development of legal contracts and leases

Retention and Disposal Standards:

Retained for 20 years after the expiration of the lease; once the Record Disposition Authority (RDA) has been approved, records will be destroyed after the retention period has expired

RDA #:

TBD

Related PR #:

BWB TEN 180

TBS Registration:

005471

Bank Number:

BWB PPU 030

 

Standard Personal Information Banks

  • Access to Information and Privacy Requests
  • Security Video Surveillance & Temporary Visitor Access Control Logs & Building Passes

Classes of Personal Information

Correspondence and Enquiries

The class contains correspondence received by Blue Water Bridge from the general public in the form of requests for information, complaints and commendations. The information is contained in subject files and is retrievable only when specific details are provided including the date; topic and name of individual corresponding. The retention period for this class of personal information is controlled by the retention period of the files in which they are stored.

Manuals

  • Blue Water Bridge Emergency Standard Operational Procedures Manual
  • Blue Water Bridge Standard Operational Procedures Manual
  • Contractor Regulations & Safety Booklet
  • Environmental Health & Safety Policies & Procedures Manual
  • Human Resources Policies and Procedures Manual
  • Records Management Manual

Additional Information

Requests made to Blue Water Bridge under the Access to Information Act must be accompanied by an application fee of $5.00, made payable to Blue Water Bridge.

Requests for further information about Blue Water Bridge and its various activities, programs and publications may be directed to:

President/CEO
Blue Water Bridge
1555 Venetian Blvd., Fourth Floor
Point Edward, Ontario, Canada N7T 0A9
Telephone: 519-336-2720
Fax: 519-336-7622
Email: info-bwb@federalbridge.ca
Internet: www.bluewaterbridge.ca

Reading Room

Blue Water Bridge has designated its Board Room as a reading room for the purposes of the Access to Information Act and the Privacy Act. The address is:
Blue Water Bridge
1555 Venetian Blvd., Fourth Floor
Point Edward, Ontario, Canada N7T 0A9

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